News Detail

16

Dec, 2018

Join us at the Annual General Meeting!

Orangevale Youth Soccer Club Annual General Meeting

Coach and Referee Appreciation Dinner

When: January 16, 2019

Place: Round Table Pizza (Corner of Greenback and Madison)

Time: 6:00 to 7:00 pm Coach and Referee Appreciation Dinner

           7:00 to 9:00 pm Annual General Meeting

The AGM is open to all member families of the Orangevale Youth Soccer Club (OYSC).  The 2019 OYSC Board of Directors will be voted into office during the AGM and all positions on the OYSC Board are open.  We have several board members retiring this year... so if you have ever considered becoming more involved in your local community, this is your opportunity.  As usual, we will end the night with our yearly raffle where you can win free soccer gear for just showing up!

If you'd like to review last year's AGM minutes, you may download them here.

The following information summarizes the responsibilities and duties of some of the positions:

Duties and responsibilities of the OYSC Equipment Coordinator

  • Inventory uniforms at the end of the season
  • Attend club sign-ups to size players for uniforms
  • Order club uniforms and other needed equipment including balls, club logo apparel, and coach’s shirts, ECT.
  • Distribute club uniforms initially and as needed for late sign-ups
  • Distribute coaches packets
  • Order and distribute club participation pins
  • Sell club apparel during picture day
  • Retrieve club equipment at the end of the season

Duties and responsibilities of the OYSC Recreational Referee Coordinator

  • Contact the various coaches and verify that all teams have the required referees
  • Make and distribute a master contact list of all club referees to aid in the location of additional referees
  • Assist coaches and referees with various referee related questions and issues
  • Coordinate the internal OYSC processing of reports and assist the ARYSL Penalty and Disciplinary Action (PAD) Committee with any coach or player ejections
  • As an OYSC board member, assist with club registration nights, select try-outs, photo day, attend the monthly board meetings, attend the annual general meeting, and assist in any other duties that might be needed
  • Coordinate weekly with the Referee Assignor

Duties and Responsibilities of the OYSC Treasurer

  • Monitor the financial health of the club
  • Make deposits
  • Coordinate delivery of chemical toilets during
  • Collect any “bounced” checks received
  • As an OYSC board member, assist with club registration nights, select try-outs, photo day, attend the monthly board meetings, attend the annual general meeting, and assist in any other duties that might be needed.
  • Prepare monthly and annual financial statements
  • Assure that all bills for the club are paid in a timely manner
  • Prepare annual operating budget

Duties and Responsibilities for the OYSC Electronic Information Coordinator

  • Attend board meetings
  • Update club website: www.ovalesoccer.org
  • Work with web hosting service to resolve any problem
  • Renewing domain registration
  • Setting up and maintaining e-mail addresses for Board Members
  • Monitoring traffic to the site
  • Attend registration dates in March
  • Help out at select try-outs in April
  • Help out as necessary at Picture day

Duties and Responsibilities of the OYSC Registrar

  • Set dates for registration
  • Obtain all materials needed for registration
  • Organize help for registration nights
  • Keep all registration forms
  • Obtain any missing items from registration forms
  • Set late registration date
  • Enter all registered players into ARYSL and CYSA North database
  • Organize teams
  • Do ongoing registration as space is available
  • Answer phone messages regarding registration
  • Upload all registration information to league registrar
  • Maintain physical records of reiterated players
  • Attend monthly board meetings
  • Attend registrars meetings

Duties and responsibilities of the OYSC Referee Training Coordinator

  • Schedule Referee training courses
  • Make of trainees and keep records of attendees
  • Audit each referee training class
  • Make a master contact list of all newly certified club referees and forward to Referee Coordinator
  • Assist coaches and referees with various referee related questions and issues
  • As an OYSC board member, assist with club registration nights, select try-outs, photo day, attend the monthly Board meetings, attend the annual general meeting, and assist in any other duties that might be needed

Duties and Responsibilities of the OYSC Field Maintenance Coordinators

  • Attend monthly board meetings
  • Ensure appropriate soccer goals are removed and stored for the Winter
  • Ensure appropriate soccer goals are set-up in the Spring for seasonal play
  • Ensure OYSC soccer fields have been marked for select try-outs
  • Ensure OYSC Micro soccer fields are established annually
  • Ensure OYSC soccer fields are marked (and re-marked as needed) for seasonal play
  • Ensure soccer fields that are used for established annually
  • Ensure soccer fields that are used for the Orangevale Summer Invitational and Fright Nite tournaments are marked
  • Responded to requests of any field maintenance issues
  • Maintain requests and grant permission of Twin Lakes & Ottoman (including field permits, Twin Lakes, Ottoman, Coleman, & Pasture 1)
  • Liaison between OYSC and San Juan Soccer Club for field usage requests
  • Attend registration dates in March to help register children for the next season
  • If needed, help out at Select try-outs in April
  • If needed, help out as necessary at Picture day

Duties and Responsibilities for OYSC Secretary

  • Attend all OYSC board meeting and schedule all meetings
  • Take notes and submit via e-mailed to other OYSC Board Members one week in advance of the following meeting
  • Prepare and distribute registration fliers to local schools
  • Help with registration in March and Select try-outs in April
  • Keep and record all game cards
  • Remember to have fun
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